Preparing a Final Submission

For authors resubmitting a manuscript following the peer review (referred to as a 'final submission'), we require a few additional steps. This section helps authors prepare the final manuscript file and production-ready artwork. Please read this section carefully before resubmitting your manuscript.

For information on any other aspect of your submission, see preparing an initial submission and other formatting considerations

 

Topics covered in this page include:

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Production-ready manuscript file

When resubmitting a manuscript after peer review, authors will be asked to supply two files (in pdf, doc or docx format):

  1. A revised manuscript file. All changes should be highlighted using the 'track changes' function or some other way.
  2. A letter/summary document that replies to all the reviewers' comments, point by point. Clarify what changes have been made (this is not needed for trivial changes, such as spelling corrections). If you choose not to make a change in response to a comment, please explain why.
  3.  Any additional (suplementary) files. Please resubmit these files, even if they have not changed from your original submission.

In preparing a final submission, authors should address all the reviewers’ comments or edits. Include a comment to indicate that the reviewers’ edits have been accepted or rejected, and a description of the changes made or a rebuttal (with justification).

The manuscript file should be supplied as pdf, doc or docx, single column, 1.5 line spacing and pages and lines numbered. The file should contain a title page, abstract, main text, acknowledgements, additional information, references, and captions. Each of these items were described in more detail in the previous section, preparing an initial submission.

Before resubmitting, authors should check that the manuscript adheres to the word limit for this type of article and other formatting guidelines described in the previous section.

Unless instructed otherwise by the editor, authors should remove all display items (figures and tables) from the manuscript file, such that it only contains the text elements of the submission. All display items should not be supplied separately, as described in the next section, production-ready display items.

Note: If the editor requests substantial revisions, they may advise authors to submit a revised manuscript file with display items included, i.e. as described in the previous section, preparing an initial submission. Please refer to the decision email from the editor handling your submission for precise instructions.

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Production-ready display items

Figures

Unless instructed otheriwse by the handling editor, figures should be supplied as separate files. It is the authors’ responsibility to provide production-ready figures as part of the final submission. However, our graphics team can advise and help. We ask authors to submit figures in a format that, where necessary, allows the graphics team to make minor adjustments before publication.

Here, we summarise the main requirements:

  1. Prepare all figures to at least 300 dpi resolution. This includes the component parts of an image, for example where multiple photos are combined in a single figure.
  2. If the software gives the option, choose RGB colour space.
  3. Prepare figures to the size intended for publication. GEUS Bulletin standard widths are 82 mm (one column) and 171 mm (two columns). We can also accommodate 1.5 columns (112 mm). The maximum page height is 235 mm.
  4. At these sizes, use a minimum font size 7pt, maximum size 9pt, in a widely available sans serif font such as Helvetica or Arial.
  5. Use the same font for all figures.
  6. For mathematical symbols use Basic Math or Greek Letters in Microsoft word.
  7. Provide a scale (metric) and geographic information (latitude and longitude), where relevant. Generally, all maps should have coordinates.
  8. Clearly define all symbols, shading, lines or other features in a legend or caption.
  9. Use upper case or lower-case letters to identify each panel in a composite figure.
  10. Prepare display items in one of the following formats to enable our graphic designers to make small amendments: .eps, .ai, .pdf (with layers preserved). We can also accept .ppt, .xl, .png, .jpg, and .tif where necessary.

Should you require help in preparing display items, contact the handling editor or email the graphics team at graphics@geusbulletin.org.

 

Tables

All tables should be provided in a single document (preferably as .pdf, .doc or .docx, but .xl, .ppt, .ai and .eps are also accepted), along with the table number, caption and any footnotes. In accepted manuscripts, tables will be formatted during the production stage. Adhering to the following guidelines, will help to avoid delays during production:

  1. Prepare tables to the size intended for publication. GEUS Bulletin standard widths are 82 mm (one column) and 171 mm (two columns). The maximum page height is 235 mm.
  2. At these sizes, use a minimum font size 7pt, maximum size 9pt, in a widely available sans serif font such as Helvetica or Arial.
  3. For mathematical symbols use Basic Math or Greek Letters in Microsoft word.
  4. Always prepare tables in portrait over landscape format where possible.
  5. Each table must have a short title. Table number written as “Table 1  Short title in here”
  6. Use footnotes below the table to define all symbols, abbreviations or data sources. Each footnote should be labelled as “a, b, c, etc” or "1, 2, 3, etc" (lowercase, superscript).
  7. Ensure that all text, symbols and numbers are correctly formatted using superscript, italics and subscripts.

Should you require help in preparing display items, contact the subject editor or email the graphics team at graphics@geusbulletin.org.

 

Captions

Include figure captions in the manuscript files, and table captions alongside tables in a separate file as you intende them to appear in the final article. For general information about caption content and formatting, see preparing an initial submission.

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Submitting revised files

To submit revised files, click on the link in the email from the editor and login. Otherwise, go to www.geusbulletin.org and login. Click on your username in the top right corner of the website, and select "Dashboard". Here, you will see a list of all active submissions. Click on the submission you wish to work with.

You are automatically sent to the active stage of the submission. In the "Review" panel, under "Revisions", click "Upload File". Upload each revised file, one by one then click "Complete".

If given the option, select "This is not a revision of an existing file" to avoid overwriting files from a previous stage of your submission.

You can add more files, edit or replace files by clicking "Upload File" again.

All revised files will appear now under "Revisions". 

The handling editor is notified automatically whenever revised files are uploaded. If you wish to contact the editor, you can email them directly (citing the manuscript ID number) or under "Discussions", click "Add Discussion" and select the editor's name from the list of participants.

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